California Will Allow Electronic Distribution of Workplace Notices

MyTPG Blog
Published: 01/14/22 5:00 AM

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California Will Allow Electronic Distribution of Workplace Notices

This article was published on: 01/14/22 5:00 AM




On July 16, 2021, California amended its Labor Code. It allows electronic distribution of workplace notices. This would include distributing company notices and posters electronically in addition to displaying the postings needed by law. The amended becomes effective Jan. 1, 2022. How does this affect your company? What do you need to know?

Electronic Distribution of Workplace Notices

Starting Jan. 1, 2022, companies in California will be allowed to distribute required notices and posters as an email attachment. The amendment affects notices that must be physically posted.

Important Dates

July 16, 2021

California amended its Labor Code to allow companies to disperse necessary workplace postings electronically.

Jan. 1, 2022

California employers may begin distributing needed company notices and posters electronically.

An image for California Will Allow Electronic Distribution of Workplace Notices showing a man in a suit using a smartphone and checking his notifications.

Required Postings

California requires companies to post several important notices for employees. These inform them about their rights and protections under the state’s labor and employment law. Required workplace posters are available free of charge from the agency that enforces compliance with the posting requirement.

The California Department of Industrial Relations (DIR) requires companies to display these posters in areas frequented by employees. This should be in a location where employees can easily read them throughout the workday.

Employers can use the DIR website to access particular needed company posters.

An image for California Will Allow Electronic Distribution of Workplace Notices showing a computer and a smartphone receiving emails.

Electronic Distribution of Workplace Notices Impact on Companies

Companies that wish to use electronic distribution of workplace posters and notices to their employees beginning on Jan. 1, 2022, should ensure they have accurate employee email addresses.

Companies are also encouraged to review their current workplace posters. They need to evaluate whether they are displaying all applicable and current required postings.

Be informed about California’s Labor codes and regulations with TPG Payroll & HR Services. We’re here to assist you and your business. You can contact us at 909.466.7876 and a specialist will help you today! Also, check out our Talent Management Solutions, available on our website!